Beirut – Procurement Assistant SC 5 at World Food Programme – Beirut

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Job Description

Organizational Context:The post is based in Beirut Country Office (CO). The incumbent reports to the Procurement Officer.
Job Purpose:To perform and apply appropriate processes, procedures and policies that support the efficient and effective procurement services.
Accountabilities:
Within delegated authority and under the direct supervision of the Procurement Officer, the incumbent will be responsible for the following duties:

  • Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.
  • Identify and recommend potential suppliers and compile data/documents to support the selection of suppliers, ensuring standard processes are followed. Experience conducting supplier research and coordinating with retailers, wholesalers and traders.
  • Review, record and prioritize purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services, at lowest cost to WFP.
  • Prepare Micro Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder
  • Follow up on issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely deliveries
  • Research, collect and analyze data in order to produce reports to enable informed decision-making by Procurement Officers, and consistency of information presented to stakeholders.
  • Manage updates and further develop databases and records, to ensure information is accurate, organized, and available for others to access, and supports reporting requirements.
  • Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
  • Perform other related duties as required.

Skills

Desired experiences for entry into the role:

  • Demonstrated familiarity with locally purchased commodities/goods/services (e.g., cash based, in-kind donations).
  • Experience conducting supplier research and coordinating with retailers, wholesalers and traders.
  • Demonstrated knowledge of procurement processes and linkages with other operations (e.g., logistics).
  • Experience conducting analyses and developing reports.

Standard minimum qualifications:Education:Completion of secondary school education. University degree in the field of Supply chain, business management, finance is a plus.Experience: At least four (4) years of progressively responsible experience in the fields of procurement, logistics or supply chain.Language: Fluency in both oral and written communication in Arabic and English. Knowledge of French language is added advantage.

Job Details

Job Location
Beirut, Lebanon

Company Industry
Non-profit Organization

Company Type
Non-Profit Organization

Job Role
Purchasing and Procurement

Employment Type
Unspecified

Monthly Salary Range
Unspecified

Number of Vacancies
Unspecified

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